Voting Proposals

At the Polaris Users Group 2006 the following voting proposals were adopted:

Bylaws amendment 1:
Revise the Vice Chair duties to coordinate the annual meeting Program Committee and make position Chair-Elect. This will promote continuity of leadership. Removing the enhancements duties and replacing them with Program duties will also promote continuity of program and user group agendas.

5.3.B. Vice-Chair /Chair Elect
This is a two year position, the first year is served as Vice-Chair, the second year as Chair.
5.3.B.1 as Vice-Chair, performs the duties of the Chair in the event of the Chair's temporary disability or absence from meetings.
5.3.B.2 as Vice-Chair, completes assignments as delegated by the Chair.
5.3.B.3 as Vice-Chair, serves as Chair of the annual meeting program committee
5.3.B.4 serves as Chair in the year following term as Vice Chair

Bylaws amendment 2:
Add a two year position to the Steering Committee. The person, elected to this position by PUG membership, would coordinate the PUG enhancement process. A two year term would provide continuity in working with Polaris System staff. The person elected should have served on one or more of the enhancement subsystem champion committees.

Enhancements Process Coordinator
5.3.E. Coordinator, Enhancements Process (new SC position)
5.3.E.1 coordinates the Polaris software enhancement process and acts as liaison to Polaris Library System to communicate enhancement related information.
5.3.E.2 solicits membership for the subsystem champion committees
5.3.E.3 facilitates subsystem champion committees and ensures enhancement review maintains the published schedule
5.3.E.4 serves as the primary contact for subsystem champions and Polaris Library System during the enhancements process
5.3.E.5 communicates to the membership regarding enhancements process
5..3.E.6 tallies ballots from member voting and communicates results to members and Polaris Library Systems
 

Bylaws amendment 3:

Revise Article 6, section 6.4. - change the wording from:
"no institution shall have the more than one representative or current staff member designated to participate on the Steering Committee at any one time"
to:""no institution shall have the more than two representative or current staff member designated to participate on the Steering Committee at any one time"

Reason: The Steering Committee should represent the greatest number of Polaris User group contract holders but some contract holders may be consortiums which represent multiple libraries of different types and sizes so while two Steering Committee may be from the same contract holder, they might be from different libraries. If the voting representatives want to limit the number of Steering Committee members from a contract holder, they are always free to do so by their votes.

Proposed change: 6.4 no institution shall have more than two representatives or current staff members designated to participate on the Steering Committee at any one time.
 

To submit a proposal to change the Bylaws, send the exact wording to the Steering Committee at: sc@polarisusersgroup.org